VISITORS INFORMATION PAGE

To all Invited Guests and Departmental Visitors coming to visit our 
Mathematics, Computer Science, or ICM offices, 
WELCOME!
Below is some information that you will need to know before visiting Kent State University. 
If you are required to fill out forms, then they are included below in a downloadable .pdf format. 

If you do not have adobe acrobat reader, then go here to download it. 
(If you use the internet often, this download will be useful.)

Math | CS | ICM | Instructions | Rules | Forms

ABOUT KENT STATE UNIVERSITY

WEBSITE  Kent State University is located in Kent, Ohio (USA). Kent is approximately one hour South of Cleveland, and 30 minutes East of Akron. The city itself has many interesting and historical places to visit. Kent State University was established in 1910. To find out more about the history of Kent State, or it's current information, go to the Kent State University website at http://www.kent.edu. 
DIRECTIONS  To view a map of Kent State University or get directions to the campus, go here: http://imagine.kent.edu/directions/ 
HANDBOOK for international scholars at the "International Student and Scholar Services" Department
TOURS  Kent State also has online tours at http://www.kent.edu/ProspectiveStudents/VirtualTours.cfm. 
 

ABOUT KENT, OHIO

KENT OHIO SITE  The city of Kent also has a website where you can learn information about the city itself. http://www.kentohio.org/ 
KENT OHIO WEATHER  See what the weather is like in Kent right now.
 

ABOUT THE MATH AND COMPUTER SCIENCE BUILDING

BUILDING DIRECTIONS AND PICTURES - Click here to view pictures of the building, as well as learn about the mathematical features of the building.
 

ABOUT   The Department of Mathematical Sciences

http://www.math.kent.edu - is the official website for the Department of Mathematical Sciences.
Staff in this Department includes:

Andrew Tonge, Chairman and Professor
Virginia Wright, Administrative Assistant
Jeannette Carlson, Math Secretary
Hollie Simpson, Math Secretary and Web Administrator
Jack Neuzil, Assistant Chair, Math Coordinator and Professor
Artem Zvavitch, Graduate Coordinator and Professor
Misty Sommers, Graduate Secretary
Morley Davidson, Undergraduate Coordinator
Contact Information:

Main Office - 330-672-2430
Virginia - 330-672-9045 vwright@math.kent.edu  
 

ABOUT   The Department of Computer Science

http://www.cs.kent.edu - is the official website for the Department of Computer Science.
Staff in this Department includes:

Sue Peti, Senior Secretary (and Graduate Secretary)
Robert Walker, Chair, Graduate Coordinator and Professor
Marcy Curtiss, Graduate Secretary
Contact Information:

Main Office - 330-672-9980
Sue Peti - 330-672-9044 speti@cs.kent.edu 
 

ABOUT   The Institute for Computational Mathematics

http://icm.mcs.kent.edu - is the official website for the Institute for Computational Mathematics. 
Staff in this Department includes:

Richard S. Varga, Research Director and Professor of Mathematics
Paul S. Wang, Research Director and Professor of Computer Science
Misty Sommers, Office Systems Specialist
Contact Information:

Main Office - 330-672-9050 icm@mcs.kent.edu 
Misty Sommers - 330-672-9050 mtackett@mcs.kent.edu 
 

INSTRUCTIONS for Invited Guest Speakers

BEFORE your arrival:
  • Make sure that you make contact with the appropriate secretary in the department. This will be Shirley, Sue, or Misty.
  • Give them your contact information as well as your travel plans. They can then make arrangements for your time in town. (This would include dinner reservations, hotel reservations, reserving a room for your presentation, temporary office, etc.)
  • Download and fill out the appropriate forms for your travel. The forms are listed below. If you have any questions about what you should fill out, contact Shirley, Sue, or Misty.
DURING your visit:
  • Obtain a Visitor's Folder from Misty in Room 236. This should have some general information for you that will help you during your stay.
  • SAVE YOUR RECEIPTS for any meals or travel expenses (taxi, shuttle, parking permits...)
  • Turn in any forms and receipts to the appropriate person. Most of the time this will be Shirley, Sue, or Misty.
  • Make sure you leave your address with that person as well - the one that you want any reimbursements sent to.
AFTER your visit:
  • If you have any receipts that you received during your return trip to home, mail these to the ATTN: of the appropriate person at:
    (Department Name goes here)
    Kent State University
    P.O. Box 5190
    Kent, OH 44242-0001
  • Email a follow up after 2 weeks to make sure that your reimbursement is being processed.
***PLEASE NOTE!!! Kent State University requires the ORIGINAL receipt in order to process reimbursements. If this is a problem, contact the appropriate secretary to work something out.
 

KSU Rules and Regulations for paying visitors

Visitor is a U.S. citizen:
  1. Can be paid an honorarium.
  2. Can be reimbursed for expenses and per diem. (Original receipts required)
  3. Must have a Social Security #
  4. Must complete an Ohio New Hire Reporting Form

 
Visitor is not a U.S. citizen and has a (B1) visa, - tourist visa:
  1. Cannot be paid an honorarium.
  2. Can be reimbursed for expenses and per diem. (Original receipts required)
  3. Must have an ITEM number (Tax identification number or Social Security #)
  4. Regarding Country tax treaties: 
    a) Country with tax treaty, and if that tax treaty allows an exemption for personnel services, only the City tax is withheld.
    b) Country with no tax treaty, then the reimbursement, per diem and other expenses will be taxed at 30%.
  5. Visitor must complete form 8233 giving his/her full name, permanent address, signature, and supply the department with copies of his/her visa and passport.
  6. Must complete an Ohio New Hire Reporting Form

What is a B1 Visa?

Visitor is not a U.S. citizen and has a (J1) visa, - research-working visa:
  1. Can be paid an honorarium.
  2. Can be reimbursed for expenses and per diem. (Original receipts required)
  3. Must have an ITEM number (Tax identification number or Social Security #)
  4. Regarding Country tax treaties: 
    a) Country with tax treaty, and if that tax treaty allows an exemption for personnel services, only the City tax is withheld.
    b) Country with no tax treaty, then the reimbursement, per diem and other expenses will be taxed at 30%.
  5. Visitor must complete form 8233 giving his/her full name, permanent address, signature, and supply the department with copies of his/her visa and passport.
  6. Must complete an Ohio New Hire Reporting Form

What is a J1 Visa?

Applying for a J1 Visa...
For more Information on visas directly from the CICP office, click here to go to their webpage. They have more detailed, and more accurate, information than I have here.
 

FORMS for downloading

ALL VISITORS MUST FILL THIS OUT - Ohio New Hire Reporting Form
ALL NON-U.S. VISITORS MUST FILL THIS OUT - Non-Resident Information Form: NONRES_infoform.pdf (this must be turned in to the appropriate secretary)
ALL NON-U.S. VISITORS MUST FILL THIS OUT -  Get Form 8233 here: 8233.pdf
(or it can be downloaded at: http://www.irs.gov/pub/irs-pdf/f8233.pdf )
Need a Tax-ID number? Form W-7 can be downloaded at: http://www.irs.gov/pub/irs-pdf/fw7.pdf (to get a taxpayer ID number)
 

Life Links

If you are in need of a link that is NOT about math, or Kent State, try my Life Links page. It has some general information and area information that might be useful...